- Charter Bus Rental Vacaville /
- Charter Bus Rates
Charter Bus Prices: How Much Does a Vacaville Bus Rental Cost?
Pricing for charter buses in Vacaville can vary depending on the time of year, distance traveled, and other factors. Rates can range from $170 to $500 per hour or $1,800 to $3,800 per day. The best way to get an accurate quote is to call us at 707-818-4120 or use our easy online quote tool. Just enter your trip details, and you’ll get a price in about 30 seconds! Below, we break down estimated rates for different bus sizes and explain what factors influence your total cost.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
The cost of your Vacaville bus rental will depend on several important factors, each impacting your final quote. First, the size of the bus you choose plays a big role. Larger vehicles like 56-passenger charter buses usually have a higher base rate than smaller minibuses or vans, simply because they can carry more people and have additional amenities. Next, how far you need to travel is key. Longer trips with more miles logged or out-of-state destinations will naturally increase the price due to extra fuel and wear on the vehicle. Similarly, the duration of your rental affects the cost—a multi-day event or overnight tour will be priced higher than a quick round-trip shuttle.
Seasonality is another factor that can influence pricing. In California, spring and summer tend to be peak travel times for field trips, weddings, and festivals, which may lead to higher demand and prices. Booking during the off-season or on weekdays can sometimes yield lower rates. Your itinerary complexity also matters. If your trip requires multiple stops, tight schedules, or special requests like ADA-accessible buses or onboard restrooms, these customizations can affect the overall cost.
Finally, consider any additional expenses not included in the base quote, such as tolls, parking permits, or overnight accommodations for the driver if needed. Each of these elements adds up, so it’s wise to plan ahead and budget accordingly. By understanding these variables, you can better anticipate your charter bus rental costs and make the most of your transportation budget!
What is Included in my Quote?
Your quote includes the cost of the bus, mileage, fuel, and all standard fees. It does not cover tolls, parking passes, or hotels for drivers if overnight stays are required. For example, parking at popular Vacaville destinations like Andrews Park or near Nut Tree Plaza can range from $15 to $50 per day depending on event size and location. Similarly, if your trip route includes toll roads (such as portions of I-80), those will be billed separately based on actual usage. We recommend budgeting for these extras to avoid surprises.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Vacaville, CA and around Solano County. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
School Field Trip to Sacramento
Ms. Thompson is planning a field trip for her 4th grade class of 25 students from Vacaville to the California State Railroad Museum in Sacramento. They plan to leave the school at 8:00 AM and return by 3:30 PM the same day. Their itinerary includes a guided tour of the museum, lunch at Old Sacramento Waterfront, and a walk along the river. Given the group size and schedule, Ms. Thompson was quoted $2,100 for a 28-passenger minibus. Including 3 chaperones and herself, that brings the per-person cost to about $75 for safe, reliable transportation all day long.
Corporate Shuttle to San Francisco Conference
Acme Tech Solutions is sending 40 employees from Vacaville to a two-day tech conference at the Moscone Center in San Francisco. They need transportation from their office to the hotel, daily shuttles to the conference venue, and a return trip home. Their reservation specialist booked a 45-passenger charter bus with WiFi and power outlets. Factoring in round-trip mileage (approx. 110 miles each way), two full days of service, and bridge tolls, the total comes to $6,750. The company also budgets $400 for two nights of hotel for the driver, making the grand total $7,150 or about $179 per person.
Wine Tour in Napa Valley
A group of friends is celebrating a birthday with a private wine tour from Vacaville to Napa Valley. They’ve planned visits to three wineries, lunch at a vineyard restaurant, and want a ride that allows everyone to enjoy tastings without worrying about driving. Their specialist recommends a 20-passenger party bus with leather seats and an aux sound system. The group departs at 10:00 AM and returns by 6:00 PM, making it an 8-hour local rental. The quote comes to $2,400, which breaks down to $120 per person for a fun, worry-free celebration.
Sports Team Transportation to Oakland Game
The Vacaville High School basketball team qualifies for a regional playoff game in Oakland. The coach needs to transport 32 players and staff, plus gear, leaving after school and returning late the same night. Given the roster and equipment, a 35-passenger minibus is recommended. The itinerary includes a direct trip to the arena, waiting during the game, and a late-night drive back. With approximately 130 miles round-trip and a 9-hour rental window, the total cost is $2,900. Split among the team, it’s about $90 per person for secure, convenient group travel.
